Governance Online meetings can be effective and engaging ways to make decisions that impact the entire organization. However, they are not a substitute for face-to face meetings. Governing board members and shareholders require physical presence in order to make decisions that are legally binding.

Virtual meetings should be conducted as closely as possible to the experience of an in-person one. Participants should be prepared for the meeting, read any material that is in advance, and be on time. They should also interact with each the same way as they would during an in-person meeting.

This can be done by sending a meeting agenda to all participants and assigning the appropriate amount of time for each item. This will ensure that discussions remain on track and prevent the meeting from going over time. The presiding officer could also encourage participants to leave messages or raise their hands whenever they want to participate. This will enable participants to express their opinions without interrupting other participants and keep them from feeling disengaged from the group.

The presiding officer should also encourage the use of the Mute button. This will reduce any background noises like the sound of crying children, dogs barking or doorbell that is ringing. It is also recommended that they check in with their attendees regularly to ensure they’re able to take part. In addition, they should ensure that minutes are recorded of the meeting and all important decisions or actions are recorded.