As the pandemic is forcing companies to adapt their working habits, remote work and virtual board meetings appear to be a reality. Digital meetings allow participants to attend the meeting without worrying about quarantine time or travel restrictions. They also reduce costs for hotels and flights.
Online meetings are simple to set up and they’ve become more common among mission-driven organizations that are looking to maintain their communication despite the COVID-19 Crisis. It is crucial to know the potential hazards of digital meetings in order to avoid them and make your online board meetings most effective.
The platform you use to host your hybrid or virtual meetings is of paramount importance. Choose a platform that includes the Waiting Room function to safeguard your meeting from uninvited attendees and only allow those who are invited by your meeting’s co-host or host. Provide training for your board members to help them get comfortable with the technology, and also learn how to use it properly.
Encourage your board members to make use of a headset or speakerphone for Board Report the duration of the meetings. Also encourage them to clear and organize their home office to appear professional and camera-ready. Remove personal photographs and other distractions. Also, remind that they sit in a chair rather than lying on their bed or on their couch and this will help to look more professional and professional at the time of the meeting. Also, encourage them to speak up at the beginning of the meeting to ensure that everyone can hear them and start the meeting with a positive attitude.